May 152017

Purchasing Coordinator – Retail Company

Job Salary: 48000 base plus commission.

Location: Nairobi.

Our client dealing in retail trade (jewelry, African art, crafts, precious and semi-precious stones) with scope of operation at the local and international levels is recruiting for a competent Purchasing Coordinator.

Job Summary: The incumbent will be responsible for the implementation of continuous improvement activities related to warehouse of incoming / outgoing items. Coordinating movement of product from warehouse to the shops.

Key Responsibilities:

  • Ensures orders are placed for right quantity.
  • Ensure stock is received and on time, suppliers are informed and the quality is analyzed.
  • Ensures analysis of products for continuous sales reports & purchases are maintained.
  • Receives and stocks product from the head office and performs incoming quality inspections.
  • Moves product around warehouse, and ensures they take proper storage measures.
  • Overseeing Packaging of items to the shops.
  • Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.
  • Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.
  • Identifies product shortages/damages from delivery upon receipt of product.
  • Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.
  • Performing periodic cycle counts to ensure accurate inventory and data integrity.
  • Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.
  • Reconciles purchase orders with receiving document.
  • Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.
  • Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.
  • Communicates with the Purchasing team and purchasing Manager on time delivery.
  • Maintains HQ and warehouse store organization and cleanliness and provide support in the planning of the warehouse layout.
  • Ensures material handling in accordance with general warehouse best practices.
  • Performs other tasks as assigned.

Key Skills and Competencies:  

  • Minimum 3 years related experience in purchasing role.
  • Experience in the Logistics field.
  • Experience with inventory control systems, Microsoft software, and procedures strongly preferred.
  • Experience in a regulated industry.
  • Good computer data entry skills.
  • Working knowledge of MS Office software.
  • Ability to operate warehouse equipment’s, such as scanners etc…
  • Excellent organizational skills.
  • Demonstrable aptitude in effective negotiating.
  • Up to speed with purchasing best practices.
  • Familiarity with market research, data analysis and forecasting techniques.

Deadline: Interested parties should send their online applications on or before 19th May 2017

Correspondence: Applications and detailed CV to be submitted online at

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

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Tipical Questions
“Please give me an example of a time when you had a problem with a supervisor/co-worker and how you approached the problem.” “I think that the hardest thing about work isn’t the work, it’s the people at work,” Teach says. Most employees have a problem with a supervisor or co-worker at some point in their career. How they handle that problem says a lot about their people skills. If you can explain to the interviewer that you were able to overcome a people problem at work, this will definitely help your chances of getting the job, he says.
Questions to ask
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